AI-driven meeting assistants have become increasingly popular with the rising demand for productive and time-saving solutions. These productivity-enhancing tools are designed to help you make the most of your valuable time and ensure your meetings run smoothly.
From scheduling to note-taking, these cutting-edge apps will revolutionize how you conduct meetings. So buckle up and get ready to discover how technology can help you stay ahead in today's fast-paced world!
Key Features of AI Meeting Assistant Apps
From automated scheduling to real-time transcription and collaboration, these features empower professionals to make the most out of their meeting experiences.
- Personalized Agenda Creation
AI meeting assistants offer customizable agenda templates that allow users to create personalized agendas for their meetings. These templates can be tailored to the specific needs of each meeting, ensuring that all relevant topics are covered. Users can:
- Choose from a variety of pre-built agenda templates
- Customize existing templates by adding or removing sections
- Create entirely new agenda templates from scratch
This level of personalization ensures that every meeting is well-organized and focused on the most important topics.
- Real-time Note Organization
One of the top functions of AI meeting assistants is their ability to organize notes in real time during a meeting. This feature allows users to easily access key discussion points, action items, and important moments as they occur. The assistant:
- Automatically generates summaries of key points
- Identifies action items and assigns them to relevant team members
- Highlights important moments within the meeting for easy reference later
With searchable meeting notes and live bookmarking, users can quickly find and review crucial information even after the meeting has ended.
- Streamlined Meeting Flow
AI meeting assistants help maintain a streamlined flow throughout meetings by keeping track of time, managing speaker transitions, and ensuring that all agenda items are covered. This leads to more productive meetings with less time wasted on unnecessary tangents or interruptions. Some features include:
- Automatic time tracking for each agenda item
- Gentle reminders when it's time to move on to the next topic
- Ensuring that all participants have an opportunity to speak
By keeping meetings on track, AI assistants ensure that participants stay engaged and focused on the task at hand.
- Access to Key Discussion Points
AI-powered meeting assistants make it simple for users to access key discussion points both during and after meetings. They provide detailed summaries, highlights, and recaps so that users can quickly review important information. Some of the ways AI meeting assistants provide easy access to key points include:
- Creating searchable meeting notes that can be easily accessed and reviewed
- Generating meeting summaries that highlight key moments and action items
- Compiling a list of important points for quick reference
Whether users need to revisit a specific topic or catch up on a missed meeting, AI assistants make it easy to stay informed.
Top 4 Best AI Meeting Assistant Apps to Increase Productivity
AI meeting assistant apps need to be versatile and work seamlessly across multiple platforms. Here are our top AI meeting assistants:
Otter.ai integration with all three platforms (Zoom, Google Meet, and MS Teams) through browser extensions or direct integrations. It is easy to set up by connecting your calendar or using browser extensions and has a user-friendly interface.
- Enhanced Context: By capturing and inserting shared slides, Otter enriches the meeting notes with visual content, providing a comprehensive record of the meeting discussions.
- Easy Reference: Meeting participants can easily refer back to the slides within the notes to review specific content and better understand the context of the conversation.
- Efficient Note-taking: The automatic slide capture feature saves time and effort for meeting attendees, as they no longer need to manually take separate notes on the shared slides.
- Improved Collaboration: With complete context available in the meeting notes, team members can collaborate more effectively, even if they were unable to attend the meeting in real-time.
- During a virtual meeting, when a participant shares slides, Otter detects and captures the shared content.
- The captured slides are automatically inserted into the meeting notes at the relevant timestamp.
- Meeting participants can access the meeting notes after the meeting to review the slides and the corresponding discussions.
- Users can click on the inserted slides within the meeting notes to view them in a larger format or download them for further reference.
- Free plan available
- Pro plan: $8.33/month
- Business plan: $20/month
Fireflies.ai offers the capability to automatically record and transcribe meetings held across various video-conferencing apps, dialers, and audio files. It simplifies the process of inviting Fireflies.ai Notetaker to meetings on your calendar and generates accurate transcripts within minutes. Fireflies.ai seamlessly integrates with popular platforms like Google Meet, Zoom, Microsoft Teams, Webex, RingCentral, Aircall, and others.
- Time-Saving Transcriptions: Fireflies.ai automates the task of recording and transcribing meetings, saving time and effort for participants.
- Comprehensive Integration: It seamlessly integrates with a wide range of video-conferencing apps, ensuring compatibility with your preferred platform.
- Efficient Review Process: Users can quickly review an hour-long meeting in just five minutes, thanks to the generated transcripts.
- Key Metric Visibility: With a single click, users can access action items, tasks, questions, and other important metrics extracted from the meeting transcripts.
- Topic Filtering: Fireflies.ai allows users to filter and listen to specific topics discussed in meetings, enabling easy navigation and focus on relevant content.
- Users can invite Fireflies.ai Notetaker to their calendar meetings, granting access to record and transcribe the discussions.
- Fireflies.ai captures both video and audio during the meeting, generating accurate transcripts within a few minutes.
- The integration with popular video-conferencing apps enables seamless usage and compatibility across platforms.
- You can leverage the AI-powered search functionality to quickly find specific information within the transcribed meetings.
- Collaborative features such as adding comments, pins, and reactions to specific parts of conversations promote active engagement and team collaboration.
- Users can create soundbites to highlight and easily share memorable moments from the meetings with colleagues.
- Meeting notes can be shared with favorite collaboration apps like Slack, Notion, Asana, and others for efficient information dissemination.
- Fireflies.ai provides conversation intelligence by tracking speaker talk time, sentiment, monologues, and customizable topic trackers to gain insights and improve team performance.
- The AI assistant can automate workflows by filling out CRM systems, logging call notes, activities, and recordings under appropriate contacts.
- Voice commands can be used to create tasks in popular project management tools like Asana, Trello, and Monday.com during meetings.
- Meeting recaps can be instantly shared with collaboration apps like Slack, Notion, Google Docs, and others to keep the team informed and up to date.
Fireflies.ai requires proper access and integration with the respective video-conferencing apps, CRM systems, and collaboration platforms to provide the aforementioned features and benefits.
- Free plan available
- Pro Plan: $10/month
- Business: $19/month
Krisp offers Voice Productivity AI, an advanced solution that enhances the productivity of online meetings through its AI-powered Voice Clarity and Meeting Assistant. With Krisp, users can improve the quality of their audio by removing background noise and enjoy the benefits of an AI-driven meeting assistant.
Enhanced Audio Quality: Krisp's AI Voice Clarity feature cancels out background voices, ensuring that only the user's voice is heard during calls. This eliminates distractions and enhances the clarity of communication.
Improved Meeting Focus: By eliminating background noise, Krisp helps participants focus on the meeting agenda and prevents interruptions caused by external disturbances.
Efficient Communication: With Krisp, users can enjoy noise cancellation, echo cancellation, and accent localization, resulting in smoother and more effective communication during online meetings.
AI Meeting Assistant: Krisp's AI Meeting Assistant provides valuable features such as meeting transcription and meeting notes, offering a comprehensive solution to streamline meeting processes and improve post-meeting productivity.
Voice Clarity: Krisp acts as a “smart” layer between the user's device and any online communication solution, eliminating background noise and keeping the user's voice clear during calls. Users can toggle the feature on and off as needed.
Meeting Assistant: Krisp's AI Meeting Assistant offers free unlimited transcriptions, automatic summarization, and a non-intrusive experience. Users can access valuable insights from meetings, enhancing their communication skills and improving productivity over time.
Background Voice Cancellation: Krisp allows users to remove background voices of other individuals talking in the same room, ensuring that only the user's voice is transmitted during calls, leading to a distraction-free communication experience.
Compatibility: Krisp works seamlessly with various meeting apps and online communication solutions, offering its voice enhancement capabilities across multiple platforms.
Privacy and Security: Krisp prioritizes user privacy by processing voice data solely on the user's device, ensuring that personal information and conversations remain confidential. The solution also employs encrypted connections and adheres to security standards like SOC-2, Google OAuth, and SAML.
To fully utilize Krisp's Voice Productivity AI, users can download the Krisp application for Mac or Windows and activate the features during their online meetings.
- Free plan available
- Pro plan: $8/month
Clara is an AI-powered virtual employee that assists with scheduling meetings. By adding Clara to your email conversations, you can delegate the task of finding suitable meeting times and coordinating schedules, saving you time and effort.
- Streamlined Scheduling: Clara handles the back-and-forth communication required to find a meeting time that works for all participants. This eliminates the need for manual coordination and reduces the time spent on scheduling.
- Time and Productivity Savings: With Clara managing the scheduling process, you can focus on more important tasks without getting caught up in the administrative aspect of setting up meetings.
- Easy Integration: Clara can be easily added to any email conversation by simply cc'ing or including Clara as a recipient. This seamless integration allows for effortless collaboration with the virtual assistant.
- Natural Language Interaction: Clara interacts with participants in natural language, providing a human-like experience. This allows for clear and effective communication throughout the scheduling process.
- Timely Follow-ups: Clara ensures that follow-up emails are sent to prompt a response from participants, eliminating the need for manual reminders and ensuring that meetings are scheduled in a timely manner.
- 24/7 Availability: Clara is available round the clock, allowing for scheduling assistance at any time, regardless of time zones or locations.
Initiate Scheduling: When scheduling a meeting, simply cc or include Clara in the email conversation with the participants.
Provide Meeting Options: Clara responds to the participants, suggesting suitable meeting times based on their availability. The AI assistant considers time zones and preferences to find the best options.
Coordinates Follow-up: Clara follows up with additional meeting time options if needed, ensuring everyone's schedules align. Once a time is agreed upon, Clara sends calendar invites to all participants.
Automated Follow-ups: If there is a delay or no response from participants, Clara sends polite follow-up emails to prompt a timely response and keep the scheduling process on track.
Event Details and Reminders: Once a meeting time is finalized, Clara sends event details and reminders to all participants, ensuring that everyone is well-informed and prepared.
Clara's meeting scheduling capabilities help save time, improve productivity, and simplify coordination. By leveraging Clara's AI-powered assistance, you can focus on the important aspects of your work while ensuring efficient and seamless meeting scheduling.
- 2 Weeks free trial
- Essential: $99/month
- Professional: $199/month
- Executive: $399/month
AI meeting assistants offer a range of key features such as customizable agenda templates and live bookmarking to help you streamline your meetings. These tools provide numerous benefits, including increased productivity and more effective meetings. With various options available, it's essential to compare compatibility with platforms like Zoom, Google Meet, and Teams to find the best fit for your needs.
Seamless integration with video conferencing platforms ensures a smooth experience when using these AI-powered tools. To make the most of these advancements in technology, explore recommended apps based on your preferences and requirements. As we look towards the future of AI meeting assistants, be sure to stay updated on trends and developments in this rapidly evolving field.
Take action now by trying out some must-try AI meeting assistant apps and enhance your work efficiency today!
FAQ 1: What are some examples of must-try AI meeting assistant apps?
Some popular AI meeting assistant apps include Otter.ai, Fireflies.ai, Voicea (acquired by Cisco), Clara (by Zoom.ai), and x.ai. These apps offer various features tailored to different needs and preferences.
FAQ 2: How do AI meeting assistants help improve productivity during meetings?
AI meeting assistants can transcribe conversations in real-time, create summaries or action items from discussions, track progress on tasks assigned during meetings, schedule follow-up sessions automatically, and integrate with other productivity tools such as project management software or email clients.
FAQ 3: Can I use an AI meeting assistant app with any video conferencing platform?
While many AI meeting assistant apps are compatible with popular video conferencing platforms like Zoom, Google Meet, and Microsoft Teams, it's essential to check each app's specific compatibility before making a decision.
FAQ 4: How secure is my data when using an AI meeting assistant app?
FAQ 5: Are there any free AI meeting assistant apps available?
Yes, some AI meeting assistant apps offer free plans with limited features or usage allowances. These can be a great way to test different tools before committing to a paid subscription. Examples include Otter.ai's Basic plan and Fireflies.ai's Free plan.
FAQ 6: How can I stay updated on advancements and trends in AI meeting assistants?
To stay informed about the latest developments in AI meeting assistants, follow industry news sources such as tech blogs, social media channels of leading providers, and subscribe to newsletters from reputable sources within the field.